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01 Jun 11 Break out of the boring and go for unforgettable at your next meeting

 

At every conference and corporate meeting, attendees are crammed into a hotel ballroom or conference center and basically told what they are expected to do. Whether its motivating them to do something, teaching them to do something different, or setting expectations for what you envision them doing, the message remains the same; you are telling them to change their ways because yours is better. That’s the main point behind David Gurteen’s article We must stop doing things to people. He goes on to say that “we need to approach people with ‘How can we work better together?’.”

Although I agree that attendees are more likely to be receptive to change if they feel they took part in creating the final outcome, I couldn’t help but think of how the overall environment of the typical conference/corporate meeting is really not conducive to team-building or thought sharing.

Same ole, same ole approach doesn’t work

To start with, the mere cookie cutter approach to these events already sets the mind on auto pilot before attendees even arrive. Once there, attendees are herded from reception to meeting to meal and back to meeting, only to have the same pattern repeated for the duration of the event. Free time is generally spent checking voicemails and emails, with little time for social interaction. The formula, although standard, really leaves no room for engagement, team building or real interaction.
The solution is simple: turn the formula inside out into something that works. What is the antithesis to a boring traditional hotel ballroom? How about a state of the art meeting center in the middle of the ocean?   The word cruise ship alone instills an excitement that no hotel can replicate. From the minute guests receive the invitation for a meeting at sea, they know this is not a typical meeting.   This isn’t just a meeting, it’s an adventure. It is THAT enthusiasm that will provide you with an audience that is receptive and engaged.

Inspire, excite and engage in new ways

Once there, it’s time to tap into that excitement by creating programs that not only educate but also facilitate the sharing of insights that will make your organization that much stronger. With a variety of theaters, meeting rooms and lounges available for private functions, your sessions don’t have to be detached and sterile. Instead, you can use this opportunity to bring together the various areas of your organization that have gathered and constructively develop new ways to take your business to new heights.

Part of the problem with the “old formula” is that nobody wants to sit all day and be talked to. On a ship, you don’t have to. Cruise ships offer a unique setting for team building activities such as zip lines, wave riding machines, golf and other sporting activities. Exotic ports of call also allow for specialized excursions and additional group opportunities.

The goal of a conference or meeting should be to inspire and reinvigorate employees (coming back with a tan doesn’t hurt either).   A meeting at sea not only does that but accomplishes so much more as well. It’s a bonding experience unlike any other and certainly not one that will be forgotten any time soon.

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31 Mar 10 Cabin Rentals and Team Building

With warm weather approaching, spring fever is bound to begin to surface in the business world. As soon as time “springs forward,” people begin to get a bit restless. More hours of daylight is an external signal that spring is close. It may be time to get staff together and take them on a well-deserved getaway that combines business with pleasure. There are locations from one coast to the other in the United States that offer cabin rentals that can accommodate almost any size group.

Cabin rentals offer a unique team building experience. Not only does the setting offer the best of natural beauty, withdrawing to a secluded area takes advantage of a restful and naturally intimate atmosphere. It may be easier to attribute team bonding to a tug-of-war contest; however, sharing the same living space has a humanizing effect on co-workers. There’s nothing quite like bed head and making that first cup of coffee as leveling experiences. Cooperation encourages team bonding, and that includes keeping the cabin tidy or making sure your cabin mate is up on time. Shared conversation in front of a fire, inside or outside a cabin, is a bonding experience on a primal level. Cabins are more naturally intimate and conducive to bringing people together than generic hotel rooms.

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29 May 09 Adaptation: Staying on Top as the World Changes Around You

Darwin’s theory of evolution can be summed up to today’s professional in three words: adapt or die. Although the world continue to argue about those theories, they constantly change their methods of transmitting messages. In other words, they have adapted and they continue to communicate.

Such it is with meeting planners. Although meetings will always be necessary, technology will cause changes in how these are planned, executed, and results measured. The planner who stays on top of these changes is the planner who will stay employed. However, those who want to get–and stay–at the top of their employment food chain will need to do better than stay on top. They will need to be inventive.

Meeting planners can do this first of all by realizing that they are part of the marketing team. Even if they are arranging a team-building session for XYZ Corporation’s sales staff–an in-house, exclusive event–the meeting planners are providing services that will eventually show up in the company’s bottom line through increased sales productivity. (more…)

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