10 Mar 10 Safety First: A Meeting Planner Reminder
When it is your responsibility to host an important business meeting or conference, it never hurts to double-check your accommodations for working safety exits, up-to-date fire extinguishers, and for current supplies inside of the first aid kits. With all eyes on the planet currently turned towards the news of earthquakes, solar storms, and flooding, your meeting attendees will look at you with renewed admiration if you have taken their personal safety concerns into your own hands before anything bad can happen.
Safety Tips:
- Always know where the emergency exits are for every room that you enter while traveling. In America, the emergency exits are normally well-marked. However, even well-marked exits can be hard to find after a disaster has happened. Take steps to ensure that your guests know where their emergency equipment and exits are located.
- Fire doors at some locations are accidentally locked to prevent intruders from bothering hotel guests or causing damages to the property. If you are at a meeting with locked fire doors, explain your safety concerns to the management and request that the applicable fire doors remain unlocked for the duration of your meeting.
- Before a meeting begins, make sure that you know about possible outside hazards that might disrupt your plans unexpectedly, and make sure that the conference room comes complete with a set of local safety instructions that are available for everybody to read in their native language.
Tags: Admiration, Attendees, Business Meeting, Damages, Earthquakes, Emergency Equipment, Emergency Exits, Fire Doors, Fire Extinguishers, First Aid Kits, Hotel Guests, Intruders, Meeting Planner, Native Language, Personal Safety Concerns, Reminder, Safety First, Safety Instructions, Safety Tips, Solar Storms
22 Feb 10 Preparing Your Attendees for a Successful Meeting
Corporate meeting planners wear many hats, which sometimes includes making sure the attendees are well-prepared. Pre-meeting preparation is an important part of ensuring the meeting is effective and productive, and also allows the attendees to know what to expect and which materials, presentations or notes they may need to bring. Productive meetings that stay on task and on schedule reflect well on the meeting planner, even if the planner is not the one actually conducting business during the meeting.
Here are ways you can help your attendees prepare for a great meeting:
1. Distribute the agenda beforehand – Make sure that all attendees have an accurate agenda prior to attending the meeting. Since you will be including the date, time and location of the meeting on the agenda, this also works as an effective meeting reminder.
2. Make sure attendees have background information – Either distribute materials related to the meeting topic, or let the attendees know where they can find the information they need.
3. Give the attendees pre-meeting homework – Whether it is simply asking them to read the background material or asking them to prepare ideas or a presentation, assign pre-meeting tasks that will help the meeting run smoother and get participants involved in the process.
With a little preparation, your meeting participants will have a more fulfilling meeting experience and will have you to thank for it.
Tags: Attendees, Background Information, Background Material, Business Meeting, Corporate Meeting Planners, Date Time, Effective Meeting, Hats, Homework, Meeting Agenda, Meeting Planner, Participants, Presentation, Productive Meetings, Reminder
23 Sep 09 How to Lighten Your Workload
Event planning takes a great deal of time and energy. There are a great many details that go into the smooth transition from a client’s request for an event to making that event come to life. How can you lighten your load and become more efficient as an event planner?
Instead of filling out forms and emailing them to you, require that participants use online registration forms. These are stored in an online database that you can access at any time. Using an online registration form cuts down on the amount of data entry work that you have to do.
Online registration forms can effectively cut down on other aspects of your work. They can be set to respond to online registrations by emailing receipts and any event materials that are needed for the conference. Everyone who is registered can be emailed a reminder about the upcoming event with just one click of your mouse.
This software keeps you up to date should someone cancel as well. The registrant can simply go online and cancel his registration and your file is updated immediately. The more information a registrant has access to online, the less time you will spend repeating things over and over. Give online registration forms for your next event and discover how much time and energy you save.
Tags: Data Entry, Discover, Event Materials, Event Planner, Event Planning, Filling Out Forms, Mouse Software, Online Registration, Participants, Receipts, Registrant, Registration Form, Registration Forms, Registrations, Reminder, Smooth Transition
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