19 Feb 10 Balancing Planning Activities for Small and Large Events

Corporate meeting planners who are in charge of planning everything from weekly meetings to annual events constantly have a lot on their plate. Because the larger events and conferences are much more time-consuming and are typically the priority as far as planning resources are concerned, it can be easy to put off planning tasks for the weekly meetings, or to simply run out of time when attempting to pull together the larger events.

If the regularly scheduled meetings are check-ins, committee meetings that stick to specific topics or other meetings that are repetitive in nature, that will make your job a bit easier; however, there is still some planning that needs to take place on an ongoing basis and that cannot simply be put in place in the beginning like scheduling the room and equipment for a year of weekly meetings.

In order to keep these weekly or monthly meetings on track while focusing primarily on your larger responsibilities, setting up as much as you can beforehand and scheduling reminders will assist you in making sure you do not forget the tasks you need to complete for each meeting, such as confirming the room reservation, arranging for room set up, organizing the food and drinks, and sending out meeting reminders to the attendees.

Set up your email program, calendar, PDA or your mobile phone to notify you with reminders and you will be able to keep your smaller meetings just as well-organized as your major annual events.

Tags: Attendees, Committee Meetings, Conferences, Corporate Meeting Planners, Events Planners, Food And Drinks, Ins, Job, Mobile Phone, More Time Consuming, Organizing, Pda, Planning Resources, Priority, Program Calendar, Reminders, Room Reservation, Scheduling