04 Jun 10 How to Plan a Meeting Time and Venue with Difficult Participants
Meeting planners are required to constantly prepare meetings, which is far more complex than it seems on the surface. To being with, the entire process is far less linear that it seems on the surface. Some might believe that organizing meetings starts with contacting individuals or parties, or perhaps contacting venues to see what is available; neither is necessarily true. In fact, this particular combination of factors can actually end up being something of a chicken and egg problem, where one is constantly trying to find purchase on a slippery slope.
This entire process can be made far simpler by starting with an approach that is more time sensitive in nature. Start by contacting parties and offering a few choices, and checking for blackout times and dates. This should be a simple selecting process that empowers participants by allowing them to choose from a selection of available times. Once that is accomplished, it will be far easier to actually schedule a venue. Hopefully, the selection of a venue will not result in unsatisfied parties or participants that will no longer be able to attend.
As previously mentioned, the life of a meeting planner is not as simple as it might seem on the surface. Remember that when dealing with your meeting planner next time.
Tags: Available Times, Blackout, Chicken Egg, Choices, Egg Problem, Meeting Planner, Meeting Planners, Meeting Time, Nature, Participants, Slippery Slope, Venue
07 Dec 09 Yippee! It’s Government Meeting Time!
Planning for government meetings is never a problem when you consider all of the wonderful attractions that our American National Parks system has to offer. There are National Park locations near beachside resorts, cool mountain streams, and in exotic locations such as Alaska, Hawaii, Wyoming, The Virgin Islands, or Guam.
With our current government funding cutbacks and resource readjustments that are affecting government meeting plans from coast-to-coast, the only way for meeting planners to beat the system today is through working with the system by taking your important conference or business meeting on the road to a place that the government already owns.
The majority of the US National Parks have thriving tourist industries built up around their exteriors so that appropriate accommodations and meeting facilities are available to government employees near the chosen park if not actually on the property.
With so many people involved in healthy lifestyle routines today, a simple working cruise to the Virgin Islands to explore the government’s sandy beaches, beautiful coral reefs, and breathtakingly beautiful scenery, might just be the big answer towards planning your next government conference or meeting agenda.
From the days of our youth, we all remember that little rhyme about making lemonade when life hands you lemons. Funding cutbacks did not stop the President of the United States from remembering that Wyoming’s Yellowstone National Park could be his conference spot during the year 2009. If the government owns the land, it is fine to plan a government meeting or conference at that location.
Tags: Alaska Hawaii, Beachside Resorts, Beautiful Scenery, Cool Mountain, Coral Reefs, Government Conference, Government Meetings, Healthy Lifestyle, Important Conference, Life Hands, Meeting On The Road, Meeting Planners, Meeting Time, Mountain Streams, Rsquo, Sandy Beaches, Tourist Industries, Us National Parks, When Life Hands You Lemons, Yellowstone National Park
10 Nov 09 World Meeting Time Planner Tool
We just found an interesting new meeting planning tool – the World Meeting Planner.
Planning an important conference call or videoconference with participants from many different locations around the globe can be difficult, especially when you need to find a time in the day when everyone is in their business hours, or at least close to business hours! This world meeting planner tool allows you to select the date for your meeting and the various locations of the people attending.
Your world meeting time planner results show you the relationship each location has in regards to daytime hours with any needed adjustments for locations observing daylight saving time, so you can quickly target a time that works for everyone who is to be included in the virtual meeting.
For anyone who has had to try to plan a teleconference with participants from many locations around the world, you know how difficult it often is to determine a time that is convenient for all, and doesn't have anyone having to be on the call at 3am. The world meeting planner tool is a great resource for scheduling those calls and conferences.
Tags: 3am, Business Hours, Business Tool, Conference Call, Conferences, Daylight Saving Time, Globe, Important Conference, Meeting Planner, Meeting Planning, Meeting Time, Nbsp, New Meeting, Participants, People Meeting, Relationship, Target, Teleconference, Time Planner, Videoconference
07 Jul 09 In Support of Meetings
It may sound like a self-interest broken record, but meetings are good for the economy despite what many may think. The next time someone maligns your line of work as a meeting planner and tells you meetings are a waste of taxpayer’s money (in the case of bailout companies), here are some arguments in your favor.
“I’m helping local communities.”
When a meeting comes to town, money is spent. It may not be evident right away, but there is more changing hands than the money you as a planner dole out for meeting space, hotels, and details. The participants will visit local restaurants, they will shop, they buy souvenirs, they leave tips, they go on short expeditions within the town–all this an more contributes to the local economy. (more…)
Tags: Bailout, Changing Hands, Ears, Economy, Event Planner, Expeditions, Government Efforts, Government Guidelines, Helping The Environment, Local Restaurants, Lots Of Money, Meeting Planner, Meeting Time, No Doubt, Participants, Planners, Public Image, Real Estate, Self Interest, Souvenirs
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