04 Jun 10 How to Plan a Meeting Time and Venue with Difficult Participants

Meeting planners are required to constantly prepare meetings, which is far more complex than it seems on the surface. To being with, the entire process is far less linear that it seems on the surface. Some might believe that organizing meetings starts with contacting individuals or parties, or perhaps contacting venues to see what is available; neither is necessarily true. In fact, this particular combination of factors can actually end up being something of a chicken and egg problem, where one is constantly trying to find purchase on a slippery slope.

This entire process can be made far simpler by starting with an approach that is more time sensitive in nature. Start by contacting parties and offering a few choices, and checking for blackout times and dates. This should be a simple selecting process that empowers participants by allowing them to choose from a selection of available times. Once that is accomplished, it will be far easier to actually schedule a venue. Hopefully, the selection of a venue will not result in unsatisfied parties or participants that will no longer be able to attend.

As previously mentioned, the life of a meeting planner is not as simple as it might seem on the surface. Remember that when dealing with your meeting planner next time.

Tags: Available Times, Blackout, Chicken Egg, Choices, Egg Problem, Meeting Planner, Meeting Planners, Meeting Time, Nature, Participants, Slippery Slope, Venue